Club affiliations are now open for the 2021-22 season
Due to the season being extended to 30th June 2021 the club affiliation window was unfortunately delayed. However, the window is now open for clubs to start the affiliation process for the 2021/22 season. The process will again be completed online via the Whole Game System and your club portal (to which the link can be found below).
We are pleased to announce that The FA have confirmed funding for 2021/22 season and that the subsidy of £10 per team will be passed onto Club’s affiliating for the new season, which will already be reflected in the club affiliation products when you complete your application.
AFFILIATING TO HAMPSHIRE FA
Similar to last season, the process will all be completed online via the Whole Game System and your clubs portal.
Please click the link below if you have forgotten your password:
Once you have logged into the portal, you will need to click on the “Club Secretary” tab at the top of the screen. You will then have the option on the left hand side to click on “Affiliation 2021-2022” which will then enable you to affiliate for next season and start the 8-stage process.
Once you have completed stage 7, your affiliation will be submitted to the County FA for approval, which we hope will be issued within 24 hours, before being able to pay for your affiliation for 2021-2022 online. Please email Jon.Fancy@HampshireFA.com once you have reached stage 7 and you’re application has been sent to Hampshire FA for approval. Once the invoice has been raised on the portal and paid, you will then receive your affiliation number for next season, which will be confirmed through the Online Portal.
If you are unsure of the club re-affiliating for the 2021-22 season, please make us aware early so we can provide any assistance. We also recommend that the club submits their affiliation application, even if you’re unsure that the club will remain, as we can always refund any affiliation fee’s that may be paid if the club folds before the beginning of the season (Excluding Personal Accident & Public liability Insurance taken out through Bluefin).
The deadline to complete your affiliation is the 15th July 2021
As per previous seasons, please remember that all Club Welfare Officers and coaches assigned to youth teams must hold a valid, FA-accepted DBS issued within the last three years. Club Welfare Officers should also have completed the Safeguarding Children Course and the Welfare Officer Course.
A general reminder that all youth clubs’ Chairpersons, Secretaries, Treasurers and Welfare Officers must complete the online FA Safeguarding for Committee Members course in order for the club to affiliate. This mandatory free course will take approximately 40 minutes and will be valid for 5 years on an individual’s record.
More information on this course and access to it can be found via https://help.thefa.com/support/solutions/articles/7000041379-how-do-i-access-the-fa-safeguarding-for-committee-members-course
Please note that the content is specific to the role of a committee member and as such, you will be required to complete this even if you have an in date Safeguarding Children certificate. The affiliation will not be approved until these are in place. For all queries relating to Safeguarding please contact our Designated Safeguarding Officer, Melanie Gill, or our Safeguarding Administrator, Jackie Binnington, on email@example.com
OPEN AGE “ADULT” TEAMS
For Season 2021-2022, any Open Age Clubs with Teams that contain players under the age of 18 are encouraged to appoint a safeguarding lead who should be added onto the Whole Game System for the club (as Club Welfare Officer Adult Teams).
Open age clubs with players under the age of 18 are required to list coaches and managers on the Whole Game System - these coaches and managers must have an FA accepted in-date DBS. The club must also adopt the FA Safeguarding Children Policy and circulate the Know Your Rights document to all Under 18 players.
DBS APPLICATIONS REOPENED
The FA previously suspended DBS applications through the Whole Game System due to the Governments implementation of the lockdown and social distancing requirements of Covid-19. All individuals whose DBS checks were due to expire between 1st March and 1st October 2020 will not be required to renew and will have one-year extension on their date of expiry.
DBS Applications are now reopened and back to the normal process. We have provided a full list of Q&As HERE.
If you need to contact a staff member in regards to DBS Applications, please email Emma Allen.
For those clubs/individuals who need to complete either the Safeguarding Children Course/Welfare Officer Workshop or Safeguarding for Committee Members Course can do so by booking onto the relevant course via the FA’s Bootroom website.
Personal Accident & Public Liability Insurance
All clubs (Youth & Open Age) are now required to purchase Personal Accident Insurance. This is offered through Bluefin who will need to be contacted directly.
To purchase a policy that meets the minimum requirement set by the FA, please contact Bluefin either via visiting www.bluefinsport.co.uk/ngis, by emailing firstname.lastname@example.org or by phoning 0345 872 5060.
Public Liability Insurance will continue to be offered by Bluefin through the County FA as part of the affiliation process for clubs at Step 5 and below (Men’s Football) or Tier 3 and below (Women’s football).
There is an opportunity similarly to last season where clubs are able to upgrade Public liability Insurance to Countycover plus, which will include legal defence for player v player claims and awards. Clubs are able to choose the County Cover Plus option during the club affiliation process.
Click below to see our partners at Bluefin Sport who can provide insurance for Hampshire FA clubs
The following clubs are now required to submit their financial records from the previous season to Hampshire FA:
- Senior Clubs (Grade A) must submit audited financial statements for the last financial year unless they are exempt from audit under the Companies Act 2006 or not constituted as limited companies.
- Senior Clubs (Grade B-D and Grade A clubs exempt from the forgoing provision) shall submit as a minimum unaudited financial statements, including a balance sheet and detailed income and expenditure account that have been verified by an appropriately qualified accountant.
- Charter Standard, Step 7 (or equivalent) and Youth Clubs shall prepare an annual financial statement, in such format as shall be available from Hampshire FA (downloadable from HampshireFA.com – affiliations page. This statement shall be verified by an independent person with appropriate financial experience.
- All other clubs (including new clubs) must prepare a finance statement at their financial year end but does not need to be submitted to Hampshire FA. However, this may be requested by the Association at any time.
Completed financial statements/balance sheets must be submitted through the Whole Game Portal when completing your club affiliation application or sent direct via email to Jon.Fancy@HampshireFA.com before the 15th July 2021.
It has been agreed to operate all of our Hampshire FA County Cup Competitions from 2021-2022 season, which are available to be selected within the Club Affiliation renewal.
Please ensure that you check your invoice to show that your selected team(s) have been entered into the correct Cup Competition.
Further information on County Cup Competition Rules includes dates of rounds, can be located HERE
The deadline for submitting an entry into our Hampshire FA County Cup Competitions is 15th July 2021.
ARE YOU RUNNING A TOURNAMENT?
ARE YOU LOOKING TO SEE WHAT’S BEEN SANCTIONED?
A General Reminder that all clubs looking to run a Tournament must seek sanction from Hampshire FA. A list of sanctioned events for 2021, along with the documents you need can be found HERE
Please note that any Clubs/Players/Referees that partake in unsanctioned tournaments could be liable to a charge under the regulations. If you have any questions or would like to submit the documents for your event, please do not hesitate to get in contact via email on Jon.Fancy@HampshireFA.com
Pre-Season matches – Season 2021-2022
Clubs with male teams in the National League System, Regional Feeder League or reserve teams in the Hampshire Combination Development League or equivalent reserve teams and all female adult teams must obtain sanction for their pre-season matches by emailing Jon.Fancy@HampshireFA.com, once sanction is obtained these will be forwarded to Brian Le Breton for appointment of Match Officials. Requests for sanction of any pre-season matches must be made prior to seven days of the date of the match.