Hampshire FA Rules and Regulations

Club Affiliation

It is now the time of year for clubs to start the Affiliation process for the 2019-20 season to Hampshire FA

Similar to last season, the process will all be completed online via the Whole Game System and your clubs portal (to which the link can be found below).

Whole Game System

Please click the link below if you have forgotten your password:

Forgotten your password? 

Once you have logged into the portal, you will need to click on the “Club Secretary” tab at the top of the screen. You will then have the option on the left hand side to click on “Affiliation 2019-2020” which will then enable you to affiliate for next season and start the 8 stage process.

Once you have completed stage 7, your affiliation will be submitted to the County FA for approval, which we hope will be issued within 24 hours, before being able to pay for your affiliation for 2019-2020 online. Please email Sam.Charles@HampshireFA.com once you have reached stage 7 and you’re application has been sent to Hampshire FA for approval. Once the invoice has been raised on the portal and paid, you will then receive your affiliation number for next season, which will be confirmed through the Online Portal.

If you are unsure of the club re-affiliating for the 19-20 season, please make us aware early so we can provide any assistance. We also recommend that the club submits their affiliation application, even if you’re unsure that the club will remain, as we can always refund any affiliation fee’s that may be paid if the club folds before the beginning of the season (Excluding Personal Accident & Public liability Insurance taken out through Bluefin).

The deadline to complete your Affiliation is the 1st June 2019 as per Hampshire FA Membership Rules.

For any new clubs looking to affiliate, please find the hard copy affiliation form at the bottom of this page. 

Hampshire FA

Safeguarding Update

Please find a safeguarding update for ALL clubs containing youth teams from Ian Binks (Hampshire FA - Designated Safeguarding Officer) by clicking below.

Safeguarding update (Youth Teams)

As per previous seasons, please remember that all Club Welfare Officers and coaches assigned to youth teams must have a valid, FA-approved CRC issued within the last three years.  The Club Welfare Officer must also have completed an FA Safeguarding Children workshop and Club Welfare Officer Workshop. If you are looking at attending a course, you can find further information here.

A general reminder that all Youth Clubs (a club with an U18 and below side) Chairpersons, Secretaries, Treasurers and Welfare Officers must complete the online FA Safeguarding for Committee Members course in order for the club to affiliate.  This mandatory free course will take approximately 40 minutes and will be valid for 3 years on an individual’s record.

More information on this course and access to it can be found here.

Please note that the content is specific to the role of a committee member and as such, you will be required to complete this even if you have an in date Safeguarding Children certificate. The affiliation will not be approved until these are in place.

Personal Accident & Public Liability Insurance

All clubs (Youth & Open Age) are now required to purchase Personal Accident Insurance. This is offered through Bluefin who will need to be contacted directly.

To purchase a policy that meets the minimum requirement set by the FA, please contact Bluefin either via visiting www.bluefinsport.co.uk/ngis , by emailing nationalgame@bluefingroup.co.uk or by phoning 0345 872 5060.

Public Liability Insurance will continue to be offered by Bluefin through the County FA as part of the affiliation process.

Bluefin Sport

Click below to see our partners at Bluefin Sport who can provide insurance for Hampshire FA clubs

Bluefin Logo

Club Accounts

It is also that time of year where clubs need to submit their Financial Records for the 2018-19 Season to Hampshire FA.

  •  Senior Clubs (Grade A) must submit audited financial statements for the last financial year unless they are exempt from audit under the Companies Act 2006 or not constituted as limited companies.
  • Senior Clubs (Grade B-D and Grade A clubs exempt from the forgoing provision) shall submit as a minimum unaudited financial statements, including a balance sheet and detailed income and expenditure account that have been verified by an appropriately qualified accountant.
  • All other clubs shall complete a Balance sheet detailing their income & expenditure for the season, which have been verified by an independent person with financial experience. This form can be downloaded at the bottom of the page.

Completed financial statements/balance sheets must be sent to Sam.Charles@HampshireFA.com before the 1st June 2019.

Please note you can also now attach your Balance Sheet or Statements whilst completing your Affiliation on the Whole Game Portal.

GDPR Guide

The General Data Protection Regulation (GDPR) came into force on May 25th 2018 and clubs should have received communications direct from the FA last season in regards to the new regulations.

If clubs have not seen that correspondence, Muckle have produced a guide aimed at Leagues and Clubs which will explain the key changes and includes top tips to ensure you are ready for the new regulation. The guide also contains the contact details of the Clubs and Leagues helpline where you can seek further help if required.

 You can download the guide below.

GDPR Guide

Click to download a GDPR Guide for Leagues and Clubs produced by Muckle.

County Cups 2019-20

For season 2019-20 and following a review of the County Cups, Hampshire FA has rebranded some of the adult County Cup competitions.

 Please note that the following competitions have been re-named:


  • The Women’s Challenge Cup will be renamed as the Women’s Senior Cup.
  • The Women’s Intermediate Cup will become the Women’s Trophy.
  • The Saturday Intermediate Cup will now be known as the Saturday Trophy.
  • The Saturday Junior A & B Cups will merge to become the Saturday Vase.
  • The Sunday Intermediate Cup will be called the Sunday Trophy.
  • The Sunday Junior Cup will be renamed as the Sunday Vase.

 Please also note that the Saturday Vase competition will also trail the running of a plate competition for those teams who are beaten in round 1 of the competition.

 If you have any questions in relation to the County Cups, please email – Gary.Pratt@HampshireFA.com.

Club Tournaments 2019


A General Reminder that all clubs looking to run a Tournament must seek sanction from Hampshire FA.  A list of sanctioned events for 2019, along with the documents you need can be found via the link below.

Please note that any Clubs/Players/Referees that partake in unsanctioned tournaments could be liable to a charge under the regulations. If you have any questions or would like to submit the documents for your event, please do not hesitate to get in contact via email on Sam.Charles@HampshireFA.com .

Hampshire FA Sanctioned Tournaments 2019

Click below to see a list of sanctioned tournaments for 2019

Club Committee Workshops 2019

Hampshire FA will once again be looking to run a number of Club Committee Workshops around the County which are extremely beneficial for any New Club or New Committee Member.

This Workshop will hopefully provide an insight into fully understanding what is involved in running a club at both youth and adult levels and is open to both new and existing committee members. It will include information and a basic guide on how to use the Whole Game System and it will be an opportunity to ask any questions you may have with the system or with football in general.

People can register their interest by completing the online form by clicking here.

Laws of the game update

Please find an update below for the law changes coming in for the 2019-20 season from IFAB (International Football Association Board) by clicking the link below