Hampshire FA Rules and Regulations

Club Affiliation

It is now the time of year for clubs to start the Affiliation process for the 2020-21 season to Hampshire FA

The FA’s announcement on 16th March 2020 to suspend grassroots football in respect of the Governments lockdown measures, due to the coronavirus pandemic, the Club Affiliation window was delayed from 1st April 2020.

At this time of writing, we are still unaware of when grassroots football can commence for 2020/21 season, but we have been monitoring Government and FA announcements on a regular basis. 

 

FREE CLUB AFFILIATION

To support all of our clubs, we are offering FREE affiliation for 2020/21 season. As a County FA we want to ensure that as many of our clubs can re-affiliate as possible for when it is safe for football to return. We hope that clubs will be able to continue offering the high-quality football environment that so many players, referees, volunteers and spectators enjoy. 

From 1st June 2020 the club affiliation window will be open and club secretaries will be able to apply for affiliation through the Whole Game System.

A large proportion of our staff remain on furlough leave, so if you do have any queries on the club affiliation application please contact Darren Parker or Sam Charles.

 

AFFILIATING TO HAMPSHIRE FA 

Similar to last season, the process will all be completed online via the Whole Game System and your clubs portal (to which the link can be found below).

Whole Game System

Please click the link below if you have forgotten your password:

Forgotten your password? 

Once you have logged into the portal, you will need to click on the “Club Secretary” tab at the top of the screen. You will then have the option on the left hand side to click on “Affiliation 2020-2021” which will then enable you to affiliate for next season and start the 8 stage process.

Once you have completed stage 7, your affiliation will be submitted to the County FA for approval, which we hope will be issued within 24 hours, before being able to pay for your affiliation for 2020-2021 online. Please email Sam.Charles@HampshireFA.com once you have reached stage 7 and you’re application has been sent to Hampshire FA for approval. Once the invoice has been raised on the portal and paid, you will then receive your affiliation number for next season, which will be confirmed through the Online Portal.

If you are unsure of the club re-affiliating for the 20-21 season, please make us aware early so we can provide any assistance. We also recommend that the club submits their affiliation application, even if you’re unsure that the club will remain, as we can always refund any affiliation fee’s that may be paid if the club folds before the beginning of the season (Excluding Personal Accident & Public liability Insurance taken out through Bluefin).

For any new clubs looking to affiliate, please find the hard copy affiliation HERE 

changes for the 2020/21 season

The FA have confirmed that U10 ball size to be changed from Size 4 to Size 3 and information relating to heading within youth football has already been communicated to Clubs and Leagues accordingly. If you wish to receive a copy of the FA’s Heading Guidance document, please email Darren Parker or Sam Charles.

Player Registration

As we continue to see the benefits of having players registered through the Whole Game System, we are aiming to have all email addresses registered for every player registered online. It would be extremely helpful to us and leagues if you or your assigned club official to their respect team could enter the players email address (for players u16 and below you will need to add parent/guardian email address which can be located within the players profile of the Whole Game System). 

SAFEGUARDING UPDATES 

DBS SUSPENDED UNTIL FURTHER NOTICE

At present, The FA have suspended DBS applications through the Whole Game System due to the current Governments implementation of the lockdown and social distancing requirements of Covid-19. All individuals whose DBS checks are due to expire between 1st March and 1st October 2020 will not be required to renew and will have one-year extension on their date of expiry.

However, The FA have lifted the requirements within the affiliation application to enable clubs to add individuals to teams where a Coach/Manager/Assistant does not hold an in date accepted DBS.

For any individual carrying out regulated activity with U18’s without an accepted DBS will not be permitted to do so until they have obtained a DBS check.

 

SAFEGUARDING FOR OPEN AGE “ADULT” CLUBS

If an open age club has Just one or more than one 16/17 year old in a team the Manager/Coach/Assistant will require an accepted DBS check.

Open age clubs will need to adopt the FA safeguarding Children’s Policy (which can be downloaded from HampshireFA.com – Safeguarding) to assist Clubs meet the requirement.

For details on open age clubs having a Club Welfare Officer (Adult Safeguarding Lead), please contact the office for further details.

The FA have lifted the requirements of an accepted DBS, completed safeguarding training (Safeguarding Children Workshop, Welfare Officer Workshop) and online Safeguarding Children for Committee members. 


Personal Accident & Public Liability Insurance

All clubs (Youth & Open Age) are now required to purchase Personal Accident Insurance. This is offered through Bluefin who will need to be contacted directly.

To purchase a policy that meets the minimum requirement set by the FA, please contact Bluefin either via visiting www.bluefinsport.co.uk/ngis , by emailing nationalgame@bluefingroup.co.uk or by phoning 0345 872 5060.

 

2020-2021 Update 

We are working with our partners Bluefin Insurance to provide savings to clubs in terms of Personal Accident (PA) Insurance for the 2020/21 season. Whilst this has yet to be formally agreed and announced, we are hoping that premiums will be discounted in recognition of the 2019/20 season being cut short due to the COVID-19. 

The premiums for Public Liability (PL) Insurance is £25 by Bluefin. We continue to offer the PL insurance through the club affiliation application but PA insurance will need to be made separate either by contacting our national game insurance provider, Bluefin Sport on 0345 8725060 or www.bluefinsport.co.uk/ngis or email nationalgame@bluefinsport.co.uk

Alternatively, you can purchase with an alternative insurance provider so long as they meet the minimum requirements.

Bluefin Sport now offer Countycover Plus to Clubs. The Countycover plus includes legal defence for player v player claims and awards. Clubs can choose the Countycover Plus option during the club affiliation process. 

Bluefin Sport

Click below to see our partners at Bluefin Sport who can provide insurance for Hampshire FA clubs

Bluefin Logo

Club Accounts

The following clubs are now required to submit their financial records from the previous season to Hampshire FA:

Senior Clubs (Grade A) must submit audited financial statements for the last financial year unless they are exempt from audit under the Companies Act 2006 or not constituted as limited companies.

Senior Clubs (Grade B-D and Grade A clubs exempt from the forgoing provision) shall submit as a minimum unaudited financial statements, including a balance sheet and detailed income and expenditure account that have been verified by an appropriately qualified accountant. 

Charter Standard, Step 7 (or equivalent) and Youth Clubs shall prepare an annual financial statement, in such format as shall be available from Hampshire FA (downloadable from HampshireFA.com – affiliations page. This statement shall be verified by an independent person with appropriate financial experience.

All other clubs (including new clubs) must prepare a finance statement at their financial year end but does not need to be submitted to Hampshire FA. However, this may be requested by the Association at any time.
Completed financial statements/balance sheets must be submitted through the Whole Game Portal when completing your club affiliation application or sent direct via email to Sam.Charles@HampshireFA.com before the 1st July 2020. 

GDPR Guide

Click to download a GDPR Guide for Leagues and Clubs produced by Muckle.

County Cups

Due to ongoing uncertainty around COVID-19 and the impact this will have on the return of grassroots football, we will be delaying entry into Hampshire FA County Cup Competitions. We will review the position in the coming months to consider whether these competitions will run as usual, be held at the end of season or not contested for season 2020/21. 

Entries to the Hampshire FA Cup Competitions will not be made available on the club affiliation renewals through the Whole Game Portal. However, the system will automatically add the previous cup you entered for 2019/20 season.

Please can you ensure that you remove this entry to save any admin further down the line. 

Club Tournaments 

DUE TO COVID-19, ALL TOURNAMENTS IN JUNE 2020 WILL BE POSTPONED UNTIL FURTHER NOTICE. ORGANISERS OF TOURNAMENTS WILL BE NOTIFIED. ANY FURTHER UPDATES WILL BE COMMUNICATED. 

ARE YOU RUNNING A TOURNAMENT? ARE YOU LOOKING TO SEE WHAT’S BEEN SANCTIONED?

A General Reminder that all clubs looking to run a Tournament must seek sanction from Hampshire FA.  

A list of sanctioned events for 2020, along with the documents you need can be found via the link below. 

Please note that any Clubs/Players/Referees that partake in unsanctioned tournaments could be liable to a charge under the regulations. If you have any questions or would like to submit the documents for your event, please do not hesitate to get in contact via email on Sam.Charles@HampshireFA.com


Hampshire FA Sanctioned Tournaments 2019

Click below to see a list of sanctioned tournaments for 2019

Club Committee Workshops 2019

Hampshire FA will once again be looking to run a number of Club Committee Workshops around the County which are extremely beneficial for any New Club or New Committee Member.

This Workshop will hopefully provide an insight into fully understanding what is involved in running a club at both youth and adult levels and is open to both new and existing committee members. It will include information and a basic guide on how to use the Whole Game System and it will be an opportunity to ask any questions you may have with the system or with football in general.

People can register their interest by completing the online form by clicking here.